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4 Overlooked Areas Clerks Forget to Describe When They Are in a Hurry to Finish Typing

We have all been there. It is late in the afternoon, you are on your third property inspection of the day, and your thumbs are physically aching from pecking out text on a tiny smartphone screen. When fatigue sets in, the natural temptation is to start cutting corners just to get the report finished. This is exactly where using our specialised dictation software saves the day by letting you speak detailed descriptions in seconds rather than typing truncated summaries that fail to protect your deposit claims later.

When you are in a rush to finish typing, certain tedious areas are almost always the first to be overlooked. Here are the four most common areas clerks forget to properly describe:

1. The Inside of Household Appliances

It is easy to type “Oven: clean” and move on. But what about the rubber seals around the washing machine drum, the ice buildup in the back of the freezer, or the grease on the extractor hood filters? If these are not meticulously detailed at check-in, you cannot claim cleaning costs at check-out.

2. High-Level Fixtures and Fittings

When your hands are full and you are rushing to finish a typed report, you rarely look up. Clerks frequently miss the condition of curtain tracks, top-of-door architraves, ceiling light roses, and smoke alarm casings. Cobwebs, dust accumulation, or minor cracks in these high-level areas go completely unrecorded.

3. Window Seals, Locks, and Mechanisms

Typing out the structural state of every single window frame and handle takes ages. Consequently, clerks often summarise an entire room’s glazing with a single sentence. This leaves landlords vulnerable if a tenant breaks a window mechanism or if mould develops along the internal window silicone sealant during the tenancy.

4. Behind and Underneath Free-Standing Furniture

Moving a heavy wardrobe or sofa to check the flooring underneath is a hassle when you are trying to type simultaneously. It is much easier to just skip it. However, unrecorded stains, scuffs, or damp spots hidden behind large items can lead to massive arguments when the tenant vacates the property.

At Reports2Go, we make sure you never have to settle for anything less than the full picture. With the move from typing everything out manually to the convenience of our dictation software, you can dictate all of these critical areas hands-free. Try out the smart keyboard functionalities of our platform with a free sign-up now or take advantage of our flexible portal subscription options.

Panos, 13 July 2026