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Essential Items to Include in A Property Inventory Report

A property inventory report is a comprehensive document that provides an inventory of items and describes the condition of a rental property at the beginning of a tenancy.

It serves as a crucial reference point for landlords and tenants to assess any changes or damage that occur during the tenancy period. To ensure a thorough and accurate inventory report, certain essential items should be included.

Although our free inventory clerk app can help you produce an accurate report efficiently and comprehensively, below is a reminder of some key elements that every good property inventory report should include.

Detailed Description of Each Room

Begin the inventory report by providing a detailed description of each room in the property. Include information about the flooring, walls, ceilings, windows, doors, and any other relevant architectural features. Take note of the general condition of the room and any existing marks, stains, or signs of wear and tear.

Comprehensive Inventory of Furnishings and Appliances

List all the furnishings, appliances, and other items provided by the landlord within the rental property. Include details such as the make, model, and condition of each item.

This may encompass furniture, kitchen appliances, electronics, curtains, carpets, and any other items that are part of the rental agreement. Include photographs for added clarity.

Noting Existing Damage or Defects

Thoroughly inspect the property and make note of any existing damage or defects. This includes scratches on surfaces, stains on carpets or upholstery, chipped paint, or malfunctioning fixtures.

Documenting these issues ensures that both landlords and tenants are aware of their existence before the tenancy commences, preventing any disputes about responsibility for pre-existing damage.

Meter Readings and Utility Information

Include accurate meter readings for gas, electricity, and water in the inventory report. This serves as a starting point for utility usage during the tenancy and facilitates fair billing. Additionally, include details about the supplier and contact information for utility companies for easy reference.

Condition of Garden or Outdoor Spaces

If the property includes a garden, patio, or other outdoor spaces then asses and document their condition. Note the state of the landscaping, condition of fences or walls, presence of any outdoor furniture, and any maintenance responsibilities outlined in the tenancy agreement.

Additional Notes or Comments

Allow space in the inventory report for any additional notes or comments. This provides an opportunity to include any specific observations or details that may be relevant for the property. For instance, if certain areas are off-limits, if pets are allowed or prohibited, or if any special instructions apply to the property's maintenance.

Try Our Inventory App

Our free inventory clerk app is specially designed to incorporate everything you need to produce an accurate inventory report.

By including a detailed description of each room, a comprehensive inventory of furnishings and appliances, notations of existing damage or defects, meter readings and utility information, the condition of outdoor spaces, additional notes or comments, and signatures and dates, a robust inventory report is established.

This document serves as a reliable reference point for assessing any changes during the tenancy, ensuring transparency, and minimising disputes between landlords and tenants.

Dan, 11 August 2023