Reports2Go

10 Mistakes to Avoid During Property Inventory for Landlords & Tenants

One vital part of the rental process is inventory management. Taking inventory of the property and documenting it accurately protects both the landlord and the tenant, but common mistakes lead to disputes, damage costs, and a generally poor experience for all parties.

Here are 10 common mistakes to avoid:

• Skipping the inventory altogether - This is a major red flag! A good inventory offers a baseline record of the condition of the property and prevents future landlord-tenant disputes about pre-existing damage.


• Rushing the process - Rushing through or taking shortcuts whilst documenting inventory leads to inaccuracies and missed details.


• Inconsistent documentation - Using different methods for recording observations, such as digital photos and handwritten notes, can lead to discrepancies and confusion.


• Not including all items - Failing to document every item in the property, including appliances, furniture, and even light fixtures, can create issues later.


• Vague descriptions - Vague descriptions like ‘good condition’ or ‘proper condition’ lead to confusion. You must use specific terms, such as ‘slight wear and tear’ or ‘minor scratches.’


• Neglecting minor issues - Small problems such as chipped paint or loose hinges can become much bigger if left unattended.


• Insufficient photos - Visual evidence is integral to inventory management. Make sure to click well-lit, clear pictures of each room and any potential issues.


• Failure to include the tenant - The tenant must be given access to the inventory report to read and sign the copy and have the ability to request updates within a few days of moving in to accommodate discrepancies.


• Ignoring the inventory report after move-in - Both landlord and tenant must refer to the inventory report throughout the tenancy to promptly address concerns.


• Postponing the task – Procrastination is the enemy of success. Not doing a report in time will lead to more issues later. Instead, use the intuitive inventory clerk application from Reports2Go and get the job done at minimal cost!

Dan, 31 January 2025