Reasons for Landlords to carry out Mid-term Inspections
Mid-term inspections are a useful exercise both for the tenant and the landlord. Most believe the principal reason is to keep an eye out on the progress of the tenancy and whether the tenant is following the agreed terms of the contract. That is, of course, the main reason. Usually rental terms will specify that a mid-term inspection will be carried out after an initial 3 months into the tenancy and then at 6 monthly intervals if all is well. Others specify a 3,3,6,6.. pattern whilst some only carry out one every 6 months – from the start.
All in all, the aim should be to have a mid-term inspection early in the tenancy to catch any issues and then follow-up with more spread-out ones. If something is not right early on, it gives the landlord/agent a good opportunity to set the right course.
The early inspection also gives an opportunity to the tenant to point out any persistent problems that haven’t been resolved. The fabric of the building is the landlord’s responsibility and items such as external drains, soffits & facias etc. need to be maintained by the landlord throughout the tenancy.
There may be issues with the plumbing or a small leak that could spiral into an expensive repair if left unattended. Damp and its avoidance by good ventilation is something that can be easily covered in a face-to-face conversation. A quick look under the sink can verify that there are no leaks developing or leading to damp and mould. Mould especially is important to spot and clear up – it causes silent damage and can affect the health of tenants.
If there are activities that neighbours have complained of then these too can be addressed sometimes a lot more easily in person than via an officious letter. Mid-term inspections gives a great opportunity to get to know the tenant and vice versa.
Smoke alarms and carbon monoxide detectors should be tested and if battery operated to have the batteries changed once a year.
In addition, external outbuilding should be checked for rodents, roof leaks and the like. It has also not been unknown for pigeons etc. to get in and perish. Not nice.
When you need to carry out a mid-term inspection it is worth noting that both the tenant and landlord have rights under law. As the landlord you have to carry out an inspection at “reasonable times of day” and you must give the tenant 24 hours written notice. If you are going to appoint someone else to carry out the inspection, then that person must have written authority to do so. You may then enter the premises for the purposes of viewing the condition and state of repair. Equally, the tenant has the right to live in “quiet enjoyment”.
It is also possible that the tenant may refuse right of entry, and it seems that he/she is allowed to do so. However, if this means that the property is in worse condition at the end of the tenancy because of an issue that you were not allowed to inspect, then you will be able to claim for damage from the tenant’s deposit.
In summary, mid-term inspections are invaluable. They follow on from the inventory report and check-in report and provide and easy method to keep tenancies on track and also a channel for communication. The Reports2go app provides a very quick mid-term inspection report which is easy to complete and provides mechanisms for capturing maintenance issues that can be easily handed over to your property maintainer to address.
Panos, 28 August 2020
Post Titles
- New to Letting? What you should know about Property Reports
- Three Pillars of Good Property Management
- How can PropTech reduce your Property Inventory burden?
- Choosing the right Rental Management Strategy
- Some Tips for Promoting your Letting Agency Business
- The Importance of an Inventory to you as a Tenant
- Some Ideas to Consider in Order to Reduce your Overheads
- Legislation Concerning Landlords and Tenants is Constantly Changing
- What’s your Property Management approach?
- How to maintain a Positive Relationship with your Tenant
- How important is a Condition Report?
- Tools for New Landlords and Property Managers
- The Check-in Process in the Reports Cycle
- Doing an Inventory: Part 5 - Enhancing the Report
- Doing an Inventory: Part 4 - Finishing Up
- Doing an Inventory: Part 3 - Describing Items
- Doing an Inventory: Part 2 - At the Property
- How to do an Inventory: Part 1 - Preparation
- All you need to know about Property Reports as a Tenant
- Use the FREE Reports2Go App to Speed-up Inventories
- Using on-board Dictation Software for Reports
- A guide to Inventory, Check-In, and Check-Out reports
- Reasons for Landlords to carry out Mid-term Inspections
- How to Carry out an Inventory Quickly, Accurately, and Easily
- What does an Inventory Clerk do, and should I hire one?
- Inventory – A Guide for Tenants
- Things to keep in mind when conducting a Check-in Report
- Free Schedule of Condition - Why You Need it
- End-of-Tenancy clean? All you need to know
- Reports During Covid - 19 Restrictions
- Mid-term inspections as a Landlord
- How to avoid Deposit Angst with the Reports2Go app
- The Importance of the Reports2Go App for Inventories
- All about the Reports2Go App
- The Importance of an Inventory for a Tenant
- Dictation makes for a much faster and more Accurate Inventory
- How the Reports2Go app works
- Free Property App
- Completely Free App
- Tenant Fees Act and Inventories
- When you have a lot of Inventories, Reports2Go will save you time
- Periodic Inspections and why they are good idea
- Inventory meets the 21st century with Reports2Go
- Our App saves you a lot of time on Mid-Term inspections
- What is an inventory and why have one?
- Text Mode
- Audio Mode
- Our Inventory App
- Inventory Associations
- The life cycle of a Report
