Reports2Go

Voice-to-Text: Revolutionizing Inventory Reports for Letting Agents

At Reports2Go, we're constantly seeking opportunities to enhance the way letting agents conduct their day-to-day activities. Perhaps one of the most revolutionary developments in recent years has been the use of voice-to-text technology, especially in relation to inventory reporting. Those tedious pen-and-paper inspections or lengthy periods of typing up notes after a long day on-site are now a thing of the past. Due to voice-to-text, letting agents can now easily and quickly make precise, thorough inventory reports and complete them quickly and easily — sometimes even on-site.

The Old Way: Slow, Less Precise

If you've been in property long enough, you've seen how long it takes to do traditional inventory reporting. Writing out descriptions of items, writing condition notes, uploading photos, and formatting it all into a nice report can take hours. And to top it off, having to manually key it all in heightens the risk of errors or omission, which can be costly when there's a dispute.

At Reports2Go, we know how tough it can be for letting agents. We've made our reporting instruments as easy as possible to use — and one of the biggest game-changers has been incorporating dictation software into our process.

The New Way: Speedier, Smarter Reporting

Voice-to-text capability enables agents to just speak their notes into their phone or tablet as they inspect a property. Text is created for the item being inspected. That allows inspectors to do inspections in quickly without having to retype everything later.

It's fast, hand-free, and remarkably accurate. The payoff? Letting agents save time, minimise administrative burden, and generate more polished reports — without compromising on detail.

At Reports2Go, we utilise this technology to help our partners spend more time providing quality service rather than being hampered behind a desk. Whether you're reporting on a one-bedroom flat or a five-bed detached property, voice-to-text makes it easier and faster.

Designed for Letting Agents

The reason this method is so effective is that it's designed with letting agents in mind. We understand you're frequently dealing with several inspections within a single day, managing tenant inquiries, and meeting tight deadlines. With dictation software tools incorporated into an efficient system, you can create inventory reports quicker, upload them securely, and have everything in one place — ready to send to landlords when required.

We’ve seen firsthand how this simple tech upgrade can completely change how agents manage property reports. Not only does it improve productivity, but it also supports better consistency across an entire portfolio.

Want to see how voice-to-text can work for you? Get in touch with the Reports2Go team today — we’re here to help.

Panos, 02 May 2025