Reports2Go

Custom Fields in Your Inventory App: 5 Ways to Tailor Reports to Unique Properties

Each property is unique. The secret is to capture those unique aspects without hindering the inspection. Here's the deal: custom fields make a generic report a true, defensible account. Reports2Go already provides you with the building blocks you need, including custom rooms and surveys, photo and audio capture, so you can mould reports to fit the property, not the other way around. If you're using our inventory app, you can leverage the transcription and template support to provide consistent quality to an entire portfolio.

Custom rooms and sections

Design room templates to accommodate unusual shapes or multi-level areas. Rather than forcing a loft into a normal room, create a bespoke area and reuse it for similar properties. This provides consistency for language and reduces typing time for your staff, as well as enhancing defensive clarity for arguments.

Custom surveys for HMOs and student lets

Utilise custom survey templates to record room-by-room inspections that are significant to student or communal accommodation. Ready-to-use surveys enable you to tick compliance points efficiently and generate a clear inspection result that tenants and regulators can rely upon. This minimises back-and-forth questions.

Pre-assigned text and templates

Streamline reporting with property templates that contain pre-filled text for frequent fixtures. Coupled with Reports2Go's smart keyboard predictor, you write less and review more. That prediction engine gently prods the correct vocabulary as you type and enforces consistent descriptions.

Combine audio, photos and maintenance sections together

Snap a picture, take a brief note, and associate the item with the maintenance department. Audio mode and auto-transcription provide easy attachment of verbal context to a photo, while the maintenance view collates issues for follow-up. This triple record is convincing in case of any dispute and accelerates contractor work.

Multi-column and portal-based comparisons

For check-ins and check-outs, multi-column layouts allow you to position the initial inventory alongside the present state. The Portal retains media from prior reports so in-place reviewers can see the entire history at-a-glance. That side-by-side look is critical when deposits are involved and saves time in tribunal cases.

Final notes

Custom fields are not a nice-to-have. They make reports accurate, repeatable and more difficult to challenge. Begin with small steps: design a custom room, insert a short survey, then construct templates from what succeeds incrementally. With an inventory app that synchronises media and transcription, you'll have your team consistent as you grow.

Get started with Reports2Go today and create a custom template. Begin your free trial now and experiment with custom fields in minutes. Click on the Pricing or Sign-Up pages to begin your free trial.

Panos, 05 September 2025