Reports2Go

Dictate your way through tenant exit reports: Reducing the time spent on Check-Out procedures

For letting agents and property owners, tenant check-out procedures are just as, if not more, important as check-ins. During the check-out process, it is critical to ensure that the properties are left in good condition. Based on the property’s condition, the letting agent or landowner determines how much of the deposit money should be returned.

If you are a landlord or a letting agent managing multiple properties, you are already aware of how time-consuming this process can be when done manually. This is where Reports2Go’s dictation software comes to the rescue. Our software is a game-changer as it allows you to document the conditions of your property faster and much more accurately.

Here’s how our dictation software helps in reducing the time spent on the tenant check-out procedure:

• Speeds up the documentation process with voice-to-text - Our dictation software allows landlords or letting agents quickly note the state of the property, including each room, by speaking into their device. Speaking is faster than typing, especially when describing detailed observations like appliance conditions, wall marks, or flooring wear. As our software helps you cut down on manual entry time, you can quickly move through the property and speed up the check-out process for your tenants.
  
  
• Boosts the consistency and accuracy of the reports - Besides speeding up and streamlining the check-out experience for the tenants, our dictation software also helps ensure the reports are consistent and accurate. Our software supports structured, repeatable report formats by allowing you to dictate a room-by-room analysis. This makes sure that all the important details, from appliance functionality to wall scuffs, are thoroughly covered, decreasing the risk of missed observations and enabling fair assessments of the security deposit.
  
  
• Builds a digital audit trail - With each dictated entry, a timestamped record is created automatically. This builds a verifiable digital audit trail. If disputes arise regarding the condition of the property during the end of tenancy, this documentation becomes an invaluable reference.

Panos, 29 November 2024