Final Property Inspection: What Tenants & Landlords Need to Know

Set Up an Inspection for Check-Out

Inform the tenants that before the deposit is returned, a final property inspection is required. The property must be prepared for transfer in line with the departing guidelines, which are to be followed on the day and time of the inspection upon check-out.

Key Reminders for Tenants Before Check-Out

Final Inspection and Deduction Notifications inform the tenant(s) that items for which a deduction from the deposit will be included in the check-out report that can be created using the free end-of-tenancy app . This ensures clarity and sets expectations before moving forward.

Property Preparation for Check-Out

  • Overall State: Removal of rubbish from the property, including emptying and cleaning the bins.
  • Cleaning: Any specific instructions that have previously been provided must be taken into consideration when cleaning the property to an acceptable standard.
Additional Crucial Actions for Tenants

  • The tenant(s) must give a forwarding address to assist in the return of the deposit.
  • Standing orders must be cancelled.
  • Utility accounts must be paid in full and closed.
  • All door and window keys, fobs, and parking permits must be returned.
  • Inform the tenant(s) of any applicable costs for early check-out.
 Handling Deposit Deductions and Refunds

Once you have determined the deductions you wish to make, discuss your plans with the tenant(s) before providing information by email or letter. This helps to clear up any confusion and answer any concerns. At this point, a personal approach may also facilitate agreement-making.

If you keep the deposit, you have ten days to repay any remaining funds that aren't being contested. Sometimes, when a tenancy ends, tenants claim that the uncontested deposit balance ought to be refunded within ten days. Actually, it needs to be repaid within ten days of the agreed-upon date. If you're in a dispute with your tenant, then the deposit will be protected in the TDP scheme until the issue is sorted out.

When a tenant requests the return of the deposit, notify them within ten days of what deductions they might expect if you do not plan to return their deposit in full. To aid in this process, you can use the free end-of-tenancy app to send them a copy of the check-out report outlining their responsibilities.

Get in touch with us for a smooth end-of-tenancy process.

Dan, 13 September 2024
Final Property Inspection: What Tenants & Landlords Need to Know

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