Why HMO Owners should consider using Dictation Software

In a survey, HMO owners considered maintaining property conditions and living standards for tenants the most essential tasks they dealt with as a landlord. Yet, as an HMO owner, you are likely familiar with the tedious process of property inspections and report writing that comes with these obligations.

However, what if a more efficient and time-saving way existed to conduct these tasks? This is where dictation software comes in. Here, we will discuss dictation software, why HMO owners should consider using it, and how it can streamline the property inspection process.

What is Dictation Software?

Dictation software is speech recognition software that allows users to dictate their spoken words into text. This software is designed to recognise and transcribe speech accurately, making it a valuable tool for those who need to write reports or documents quickly and efficiently.

Why should HMO Owners consider Dictation Software?

HMO owners are often busy individuals who must manage multiple properties simultaneously. As a result, conducting property inspections and writing reports can be time-consuming and stressful. However, using free dictation software, HMO owners can significantly reduce the time and effort required to complete these tasks.

For instance, it is estimated that speech recognition software can save approximately 20 minutes for every hour that would have been spent typing up the exact words.

Dictation software allows users to speak their thoughts and ideas, which the software transcribes into text. This means that HMO owners can quickly and easily dictate their inspection findings and generate comprehensive reports without spending hours typing notes.

How Dictation Software works during the Property Inspection Process

During the property inspection, HMO owners can use dictation software to record their observations and findings. For example, if there is any damage or wear and tear in the property, the owner can dictate the details of the damage into the software, which will then transcribe it into text.

Once the inspection is complete, the software can generate a comprehensive report that includes all the details recorded during the inspection. The report can also be formatted and edited to meet the requirements of HMO inventory and HMO report regulations. Speech recognition isn’t 100% accurate so casting your eye over the final output is always a good idea.


Overall, dictation software is an excellent tool for HMO owners who want to streamline the property inspection and report writing process. Using free dictation software allows HMO owners to save time and effort, allowing them to focus on managing their properties more effectively.

If you are an HMO owner or landlord looking to simplify your property inspections and report writing, Reports2Go can help. Utilising the power of dictation, we’ve created an audio mode as part of our comprehensive inventory and report-generating software. In addition, our free dictation software we can transcribe your audio using experienced transcribers, ensuring accuracy and efficiency.

Contact us today to learn how we can help you manage your HMO properties more effectively.

Dan, 28 April 2023
Why HMO Owners should consider using Dictation Software

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