Inventory Service for HMO Properties: Challenges & Solutions

If you are a landlord or letting agent dealing with HMO (House in Multiple Occupation) properties, you'll appreciate the complexity of the check-in and inventory process. From communal kitchens to personal bedrooms, capturing the precise condition of absolutely everything is essential. At Reports2Go, we know how difficult this is – and although our on-site inventory service is restricted to Cambridge and the surrounding suburbs, our software platform accommodates HMO reporting across the country.

Whether you're dealing with inspections yourself or through our local clerk facility, here are the main challenges – and how our tools keep you on top of them.

Challenge 1: Many Rooms, Even More Detail

As opposed to standard lets, HMOs mean recording shared space and private rooms. That's additional rooms, more furniture, and more scope for misunderstanding.

Our Solution:

With our app and online hub, you can:

  • Make in-depth reports for every individual room and shared area
  • Use pre-built HMO templates tailored to multi-tenant layouts
  • Upload time-stamped photos directly from your device
This level of detail helps ensure transparency and reduces disputes later on.

Challenge 2: Frequent Tenant Changeovers

HMO tenants often come and go at different times. That means multiple mid-tenancy inspections, re-check-ins, and frequent updates.

Our Solution:

Our platform lets you:

  • Clone and edit previous reports quickly
  • Schedule mid-term inspections and check-outs separately for each tenant
  • Keep a proper, consistent record over time for each room
 This is particularly helpful for student rentals or professional house shares with rolling tenancies.

Challenge 3: DIY Inventory Management

If you're dealing with HMOs elsewhere in the country, you may not have access to in-person clerk services.

Our Solution:

Our platform lets you:

  • Use our iOS or Android app to fill in reports on-site
  • View reports from your dashboard at any time
  • Export professional PDFs for tenant sign-off
 It’s designed to be straightforward, even if you’re not a property professional.

Challenge 4: Safety & Compliance in Shared Homes

HMOs must meet stricter safety regulations than single-lets – including fire safety, CO detectors and emergency lighting.

Our Solution:

You can:

  • Record safety features during the inspection
  • Attach photos and notes to specific rooms or items
  • Add compliance certificates to your reports for reference
 Let’s Simplify HMO Reporting

At Reports2Go, we're aware that HMOs are accompanied by additional admin and increased pressure. Our app and inventory software are designed to take the weight off. And if you're located in the Cambridge area, our trained clerks can even provide you with the whole inventory service.

Wherever you're located, we're here to assist you in regaining control over your property reporting — room by room.

Dan, 25 July 2025
Inventory Service for HMO Properties: Challenges & Solutions

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