Check-in Reports for Furnished vs Unfurnished Properties: What to Note

When it comes to preparing a rental property for a new tenancy, a thorough check-in report is one of the most essential documents you’ll need. But the level of detail required – and what exactly needs to be recorded – can vary significantly depending on whether your property is furnished or unfurnished.

At Reports2Go, we collaborate closely with landlords, letting agents and tenants to guarantee smooth check-ins that are fair and thoroughly compliant. Here's what you need to remember when dealing with furnished versus unfurnished properties.

Furnished Properties: Detail is Everything

Furnished properties have an added level of responsibility. Each item of furniture, soft furnishing, appliance, and accessory must be recorded in the check-in report – and not only listed but described in detail.

We suggest recording:

  • The make, model and condition of each item
  • Any damage that can be seen, stains, or wear and tear
  • Photographic evidence, preferably time-stamped
  • Fire safety labels on upholstered items (particularly for compliance)
Don't forget to add décor items as well, including curtains, rugs, and even paintings. It's usually these which can become an area of contention at the end of a tenancy if not documented correctly at the beginning.

Unfurnished Properties: Still More Than Just Four Walls

Unfurnished doesn't equate to empty – and it doesn’t equate to less valuable. Your check-in report is equally important here to safeguard your investment and minimise the risk of deposit disputes.

The following are what must still be documented:

  • Condition of walls, floors and ceilings
  • Doors, windows and locks
  • Built-in items such as kitchen units, bathroom fixtures, light switches and sockets
  • Any white goods or fixed appliances included
 Even if there is no furniture, cleanliness, maintenance problems, and cosmetic wear and tear are worth noting. An unfurnished property may appear "cleaner" to the naked eye, but any overlooked detail can prove costly in the future.

Why It Matters

An expertly written Check-in Report gives the right mark to ensure that the landlord and tenant are both protected. It's your best beginning for a transparent and equitable tenancy – and, when done correctly, it can avoid a lot of hassle at check-out time.

At Reports2Go, we make every report fit the specific features of your property – furnished or not. Our reports are concise, neutral and written to withstand close examination, so everybody's off on the same footing at the start of the tenancy.

If you're unsure what needs to go in for your type of property, we'd be pleased to guide you. Let us assist you in setting the right note from the start.

Panos, 18 July 2025
Check-in Reports for Furnished vs Unfurnished Properties: What to Note

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