A guide to Inventory, Check-In, and Check-Out reports
However well a tenant takes care of a property, the fact is that it will not be in the same condition at the end of the tenancy as it was at the beginning. There is bound to be wear and tear, most of it hopefully fair. For instance, carpets gradually get worn in traffic area, curtains and linings fade as the sun gets to them and appliances will wear out gradually over time.
A condition report , followed by a check-in report , at the start of a tenancy makes for a great start. The condition report, or inventory as it is also known, needs to be as accurate as it can be, and this is in the interests of all. The tenant’s security deposit under the Tenancy Deposit Scheme at the beginning will be best protected by an accurate set of reports. Fair wear and tear can be accounted for and any other damage can be identified and appropriate deductions agreed. The landlord is not entitled to any deduction for fair wear and tear; it is an overhead and is to be expected. It is a part of the landlord’s cost of doing business.
Regular mid-term or periodic reports are intended to ensure that a tenancy is continuing on agreed terms with, for example, no pets or smoking permitted. Mid-term inspections are quick and also provide an opportunity for the tenant to highlight issues with the property. They also act as a good base to establish rapport between the tenant and the agent or landlord. Mid-term inspections provide an evidence trail as to the ongoing state of fixtures and contents and trackability with regard to fair wear and tear.
Finally, there is the check-out which completes the cycle of reports. The check-out report will capture the state of the property at the end of a tenancy. It will be used to trigger any discussions about deposit claims. All of this, of course, assumes that reports are accurate and that nothing is omitted.
Within the cycle of reports are also statements of meter reading and the checking of alarms.
Creating an inventory report is time-consuming and with a large portfolio that overhead is significant, yet it must be done.
At Reports2Go we have produced an app which helps speed up process of taking an inventory and make it as accurate as it can be. It supports the full report lifecycle. It is free to use. It can be downloaded from the App Store or Google Play. It works equally well with phones and tablets. The app can be used in one of two different modes, either text or audio.
Dan, 04 September 2020
- The Check-in Process in the Reports Cycle
- Doing an Inventory: Part 5 - Enhancing the Report
- Doing an Inventory: Part 4 - Finishing Up
- Doing an Inventory: Part 3 - Describing Items
- Doing an Inventory: Part 2 - At the Property
- How to do an Inventory: Part 1 - Preparation
- All you need to know about Property Reports as a Tenant
- Use the FREE Reports2Go App to Speed-up Inventories
- Using on-board Dictation Software for Reports
- A guide to Inventory, Check-In, and Check-Out reports
- Reasons for Landlords to carry out Mid-term Inspections
- How to Carry out an Inventory Quickly, Accurately, and Easily
- What does an Inventory Clerk do, and should I hire one?
- Inventory – A Guide for Tenants
- Things to keep in mind when conducting a Check-in Report
- Free Schedule of Condition - Why You Need it
- End-of-Tenancy clean? All you need to know
- Reports During Covid - 19 Restrictions
- Mid-term inspections as a Landlord
- How to avoid Deposit Angst with the Reports2Go app
- The Importance of the Reports2Go App for Inventories
- All about the Reports2Go App
- The Importance of an Inventory for a Tenant
- Dictation makes for a much faster and more Accurate Inventory
- How the Reports2Go app works
- Free Property App
- Completely Free App
- Tenant Fees Act and Inventories
- When you have a lot of Inventories, Reports2Go will save you time
- Periodic Inspections and why they are good idea
- Inventory meets the 21st century with Reports2Go
- Our App saves you a lot of time on Mid-Term inspections
- What is an inventory and why have one?
- Text Mode
- Audio Mode
- Our Inventory App
- Inventory Associations
- The life cycle of a Report