Reports2Go

5 Hidden Features in Our Inventory Clerk App That Save You 3 Hours Per Property

When you are handling multiple properties, the time spent on-site and then again at the office can quickly add up. Most landlords and agents consider an inventory clerk app to be simply an electronic version of a paper checklist, but at Reports2Go, we have incorporated certain features that address the actual time-killers of property management.

With these five hidden tools, we see our users regularly cut up to three hours off the total time spent on a single property report cycle.

1. The Intelligent Keyboard Engine (IKE)

Typing white gloss skirting board with minor scuff marks again and again is exhausting. Our app comes with a predictive keyboard that recognises terms used in inventory and the particular area you are inspecting. As you progress from ceiling to floor, it provides suggestions that are relevant to the context. It not only predicts the word you are about to type but also the features of the properties you are viewing.

2. Dedicated Maintenance Section for Instant Task Lists

One of the biggest time wasters is having to re-read your entire 40-page report just to find the three things that actually need fixing. We’ve included a specific Maintenance Section in each room. Any item you flag here is automatically pulled into a summary at the end of the document. You can hand this to-do list straight to your contractor without any extra editing.

3. Appliance and State-of-the-Property Surveys

Instead of writing paragraphs about the oven or the smoke alarms, we use Surveys. These are quick-fire, form-based sections that allow you to confirm the presence and condition of vital appliances and equipment with simple taps. This ensures you meet 2026 standards without manual data entry.

4. Offline Mode for Reliable Reporting

Nothing is more frustrating than losing an hour’s worth of work because the basement flat has no Wi-Fi. Our app can work completely offline. You can take descriptions, hundreds of photos, and finish your survey in a dead zone. The app will simply sync with the cloud when you get back in range, so no data or time is ever lost.

5. Multi-Column Report Chaining

Why recreate the wheel every time? Our free inventory clerk app enables you to chain reports together. When you return for a check-out, the app will take the information from the original inventory and compare it side by side. This way, you don’t have to re-describe the whole property; you simply note what’s changed, which is a huge time-saver during peak turnaround times.

Ready to stop wasting time on paperwork? Download the Reports2Go app on the App Store or Google Play and see how our free inventory clerk app can transform your workflow.

Gary, 27 March 2025